Desktop or Online?

​For many years, the main way of keeping the books for small businesses was on a desktop computer. This probably entailed purchasing accounting software and learning how to use the software yourself, or training an employee to use it.  Even though many small businesses are now using cloud-based systems, some small business owners still feel inclined to continue on their desktop versions of accounting software because:
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1. They have invested in the purchase of this software and aren't thrilled about the thought of paying more money to make the transition.
2. Employees know how to use the current system, so changing to something new would mean a learning curve and possible training for all involved.
3. The data is right on the computer (which feels secure and accessible)

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The truth is, companies who created desktop software are moving to cloud based systems. Eventually, desktop programs will be obsolete and technical support won't be available to the businesses that try to continue to use them.  However, this isn't bad news.  It's actually good news since there are so many advantages to moving to cloud-based accounting:
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• The information is actually far safer because it is backed up regularly and not dependent on your computer working properly.
• You and your employees can access it from anywhere.  Questions or crisis' that arise can be addressed any time, any place.
• Cloud based systems allow for easy transitioning between employees/accountants.
• Customer phone support is amazing!  It's so easy to have someone help you figure out what to do when you are using online software.
• There are numerous options for automation, connected payment systems and apps that help your business integrate a number of functions.  This results in lots of saved time for you!
• There is less user error because less manual input is required.

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The leading options for online accounting software currently are Xero and QuickBooks Online.  Both have their strengths.  Xero has a clear, user-friendly interface.  QuickBooks Online has the advantage of being more widely used.  Both offer a simple transition when transferring from desktop software.  The monthly cost for cloud-based programs is very reasonable and discounts are available through your bookkeeper or accountant.  That means you can negotiate for the fee to be included in your bookkeeper or accountant's service fee.  This frees up time for you and your employees to complete other important tasks since you no longer need to worry about training them to do accounting.

The benefits of going online are clear and the need to transition is inevitable, so don't wait... you won't regret it!